What should you include in a Project Plan?

It depends on the cost of the project.  As a guide, I’m basing my answer on what has successfully gained funding for my clients in the past.

Unless the funder provides a template, when creating applications for $250,000 or greater, we include the following elements.  The finished document usually contains 12-15 pages.  Feedback from national funders indicates this is exactly what they are after.

  • Project aim / Summary
  • Project scope / Deliverables
  • Quality criteria
  • Resources: human; other resources
  • Implementation schedule / milestones
  • Tolerences
  • Dependencies / Approvals
  • Procurement process
  • Budget and cost estimates
  • Risk management plan: external context; internal context; risk identification and analysis; risk chart (and accompanying likelihood, consequence and risk matrix charts)
  • Appendices containing: site plans; floors plans; and other relevant photos and information.

This list does not include the items that would be included in a Business Case, Feasibility Plan, or Cost-Benefit Analysis.

It’s imperative for larger projects that you consider the risks and address these in the document, explaining what will be put in place to manage them.

Queensland Aged Care report investigates solutions


Australia has an ageing population (15% in 2016 were 65 years or older), and by 2055 this proportion will increase to 22.9%. This presents both challenges and opportunities. It increases demand for primary health, aged care services and long-term care, requires a larger and better-trained workforce, and intensifies the need for environments and infrastructure to be age-friendly. It also has implications for the nature and quality of services and will affect economic output and governments’ budgets.

A variety of issues are likely to affect older Australians in the future

  • falling rates of home ownership and rising rental prices
  • scarcity of community housing and lack of affordable downsizing options
  • increasing numbers of older Australians retiring with a mortgage
  • housing not suitable for the needs of older people
  • inadequate supplies of suitable housing in their current community for older people to downsize.

Late last year, Indigo Gold completed an exciting project for RDA Fitzroy and Central West.  Desktop research and interviews was undertaken to investigate solutions to meet the needs and wants of our ageing population in an economically sustainable manner.

Download the full report here.

9 ways to be organised for the 2018 grant year

To start 2018 off in an organised manner, I’ve put together a list of what I believe you should be aiming to achieve in January/February.

  1. Write a list of all the projects or items for which you would like assistance
  2. List the grant opportunities that match your needs in chronological order, prioritising those you consider are essential applications
  3. If you require permissions from your Board, Management or Committee, ask that items to be discussed are listed in the agenda at the next meeting (this might include approvals for matching funding to be quarantined)
  4. Review attachments that are often required for applications and update any out-of-date information including: audited financial statements and bank details; create new Post Event/Project Reports etc
  5. Create/update your Needs Analysis document ensuring you review your region’s statistics and collate useful information
  6. Take some fresh photos or put together a good selection of images you already have, so that you have material ready to go
  7. Start organising quotes for items and letters of support for your projects from relevant stakeholders
  8. Talk with stakeholders or potential collaborating organisations as many funders are putting a priority on those who work with others
  9. If you haven’t got relevant statistics regarding the needs of your clients already, create and send out a survey/s to show the results or need for your services, projects and work

Having all these items dealt with, will mean you’re well on your way to a stress-free grant application process.  Remember to delegate some of the jobs to others to keep things manageable.